by_laws



	1.3. SECRETARY. Responsible to prepare regular meeting agendas and distribute the agenda in advance via the Dyess Chiefs’ Group and retiree e-mail group/listing and have a small quantity available at the meeting site. Responsible to prepare, distribute, and maintain accurate minutes of all meetings (i.e. regular, special, and EC meetings). Maintain, publish, and distribute a current roster of active duty, retired, and honorary Chiefs’ Group members. The secretary will handle correspondence for the organization. 1.4. TREASURER. Responsible for all monies and accounts held in the bank. Prepares a monthly and annual financial statement (income and expense) reflecting monetary events occurring during a given period and provide copies to 7 SVS/SVF. Prepares the annual statement in January to reflect the previous year’s activity (1 January – 31 December). Prepares a balance sheet that accounts for total assets (coins, money, etc.) of the Chiefs’ Group financial condition on a quarterly basis (i.e. January, April, July, and October). Ensure federal income taxes are filed IAW applicable law. Manage the Sharp Troop/Spotlight Award Plaques. 2. ELECTIONS. 2.1 The Executive Council’s (EC) term of office will consist of 12 months beginning 1 January through 31 December. Annual elections will begin with acceptance of nominations from the November meeting. The election will occur as an agenda item for the December meeting. Election results will also occur at the December meeting. Newly elected officers will assume control of the Dyess Chiefs’ Group anytime thereafter but not later than 1 January. 2.2. A quorum must be present for any election to be valid (including the number of electronic ballots cast). A quorum is defined in Article VII, paragraph 2. A simple majority vote of the active members voting will elect members to the EC (i.e. the candidate with the most votes wins). 2.3. The EC will solicit two Chiefs’ Group members to preside as the Election officials. These people will preside over the election process for new EC members. << Back Continue >>